![]() Enter the code and then you can access your account. The code is texted to you and is has a one time use. Then when you login – say to Gmail – you put in your username and password as usual. When you set it up you may put in your cell phone number. Two factor authentication is something you know (a password) and something that you have (usually a phone). It is available in Microsoft Office 365, Google, Facebook, LinkedIn, practice management applications and many other services you use. So, current thinking suggests using long and unique passwords for each of your logins, change your passwords if you are notified or fear they have been exposed, and take advantage of the many choices in password management applications available for individuals and teams.Īlso, when you can set up two factor authentication. In fact, Bill Burr, the NIST manager who crafted the original document suggests in hindsight the original requirements were misguided. Why? By making the requirements onerous people simply fail to follow them or adopt other risky behaviors, like putting passwords on sticky notes taped to the monitor. The update, in addition to other items, removed the formerly best practices recommendations of frequently changing passwords and the requirement of creating compositionally complex passwords. Recently the National Institute of Standards and Technology (NIST) updated their Digital Identity Guidelines. These applications are a great way to generate new, complex and unique passwords that are safely stored – you just have to remember the password for the service! Some examples are LastPass, Roboform and Dashlane. However, using a password management application can help. If one account gets broken into then any others using those credentials are vulnerable.įollowing this advice is a tall order. ![]() ![]() The really important key to making a safe and secure password is that you use a UNIQUE password for each login. You may also have heard you should change your password frequently. Do not use common dictionary words or information about you like birthdays, children’s names, last addresses, or middle names. To help you create and remember a complex password try coming up with a passphrase – like Myd*ghasFleas! – but substitute letters with characters and numbers. You have heard you should be creating passwords that are between 8 and 12 characters long and include a mix of upper and lower case, numbers, letters and symbols. Following are some basic best practices all lawyers should be deploying for basic security. By conducting this risk assessment, a lawyer will be better positioned to understand what she needs to do to protect a client’s confidences. In North Carolina RPC 1.6 Comment 19 suggests that a lawyer should examine the sensitivity of the information, the risk of disclosure without additional precautions, the cost of extra measures, the difficulty of adding safeguards, and whether more safeguards adversely affect the lawyer’s ability to represent the client. “Reasonable efforts” to ensure confidentiality of client information is fact-specific.
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